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Integrated shipmanagement software, Integrated shipping software, Integrated marine software, Integrated maritime software, Marine accounting software, Voyage estimation software,
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Integrated Maritime & Offshore software solutions
  What we Offer
Norcomms offers complete solutions to all the processes of the Maritime industry whether it is shipowning functions, ship management functions, ship operations, ship accounting, ship broking, ship communications, ship chartering or ship weather routing. All the various modules are natively integrated in a robust database combined with the respective modules. Even though the modules are tightly integrated, each of the modules can work perfectly in the stand-alone mode also.

Advantages of integrated systems
Being integrated, each of the modules in our system talk to each other internally, which reduces the need for paperwork. The interface is also the same for all the users in the enterprise irrespective of their department. Access to the modules is controlled by the administrator, hence only the authorised person can access a particular module. 		 

Integrated Headquarters Applications

Marine Accounting and M.I.S.
This module is designed for multi-Company, multi-Group, multi-Currency Accounting
support. Reporting is available to perform all levels of Consolidation. Novel
architecture enables dynamic chart of Account definition. Support of Voyage
Accounting and Analysis, Running Cost Reporting, Cash Flow Analysis including
accruals. Suitable for Ship management, Ship owning, Ship holding Groups,
Operators, Agents, Bunker Traders, etc.

Budgeting System
Application Software specially designed for the Accounting department of a Shipping
company. Designed to support all types of calculations and the user can budget :
Running Costs, Income, Profit, Financing Costs, Credit Line, Voyage Budgeting, etc.
Consolidated budgeting for a group of projects or group of companies and Historic
Accounting Information are included in the system.

Payments Module
Application software specially designed for Accounting Department. Selection of
Outstanding Payables due in certain period. Supports partial payments, on account
payments and bank transfers. Selection of Invoices, Prepayments and Credit Notes to
be included at a certain remittance. Supports Multiple banks for each Creditor for
each payment currency. Automatically creates Accounting Entry. Automatically
creates Remittance Advice Bank letter, Remittance Letter, Check etc. Payments
module can be customised to meet specifically your company format. Reports:
Outstanding per creditor, outstandings per currency and creditor, list of outstanding
items.

Freight Collection System
Application Software specially designed for Post-fixture information, Creating Debit
Notes, Credit notes sent charterers, automatically created vouchers for accounting
record non Debit Notes and Credit Notes issued, Recording charterer’s payments and
preparing vouchers for Accounting records. Keeping track of voyage revenues and
expenses.
Reporting: Voyage results reports, Charterers statement-including all movements for
the specified charterer, Charterers Ageing Analysis report- Detailed, this report gives
all Debit Notes, Credit Notes sent to charterer and payments received by charterers.
As the report’s name indicates, full age analysis of outstanding amounts is given to in
order to enhance cash collection. Charterers Outstanding Analysis Report-Summary,
this report gives the total outstanding amount by voyage on T/C.
Note : Reports can be issued as per fleet category, per specified vessel and charterer,
per specified vessel and specified range of charterers etc.

Disbursement Accounts System (Port Expenses)
Application Software specially designed for vessel port expenses and payment follow
up. Initial offer and proforma invoice are entered into the system together with the
final invoice. The updating of our Marine Accounting is fully automated. The
payment approval to the agent can be done through the system. Various reports
specifying Disbursement Accounting department activity, i.e. number of invoices
approved, checked, pending, paid, etc. are produced.

Master's General Account
Designed in order to facilitate the Operation Department of a shipping company to
automatically check Master's Accounts. Handles multiple collective and individual crew
agreements. Validates pay-slips received from the Master. Processes monthly and
extra allotments. Produces wages, tax statements and records of crew ledgers.
Calculates retroactive wages and updates the accounting system with relevant
entries. Reports for various statistics are included. Generates automatically list with
payments of Monthly.

Crewing System (with Crew Scanning Function)
Application software specially designed for crewing departments or crew agents.
Provides historical performance record for each seaman, personal card, seaman
application, follow up. Quick search for any combination of qualifications in seaman's
personal card and means for evaluating seaman point system reporting of past
performance. Actual crew list by rank is obtained both present and past. Actually
available or not available crew by rank. Possibility of allocating crew to vessels.
Planning Reports for on board and ashore personnel. Multiple crew list generated for
U.S. immigration and other authorities.

Crew data population into the system can be outsourced to our Services,
where the relevant Crew applications, Crew Cards, certificates etc. can be prepopulated
into the database for the entire fleet.

Planned Maintenance Systems
Application software specially designed for maintenance monitoring on any marine or
industrial plant. Provides flexible specification of required maintenance integrating
with the spares usage. Integrates maintenance with class surveys. Permits decoupling
of maintenance continuity from personnel changes. Semi-annual concise
maintenance and survey planning and full maintenance plan for any required period.
Spare parts usage monitoring and future requirements prediction. Our Planned Maintenance System is approved by the IACS members.

Including :
Survey Status
Application software specially designed for vessel survey and recommendation
status monitoring. All surveys are followed up with windowing capability. Checking
of survey execution within allowed windows is automated. Technical Department is
informed at any stage about vessel's survey and recommendation status, overdue
surveys and surveys due at any future date.

-- Creation of the entire PMS, related technical forms and Survey Status into the
system for the entire fleet can be outsourced to our Services. These
services are performed by Marine Chief Engineers having extensive sea and
rank experience.

-- Remote management of the PMS can also be outsourced to our Services,
where our Chief Engineers will monitor, update and maintain the system for
the client, leaving just the decision making process with the client. .

Voyage Estimation (optional : Port Distances)
Designed to support all types of calculations associated to a Voyage Estimation.
Including a large and extensible port distances data base, the system permits on line
checking of more than one vessel for the same job, Permits "What if" suppositions by
interactive variation of all associated figures when modifying one of the estimation
parameters. All necessary terms are already included in the system and easily
retrieved.

Voyage Operations
Application Software specially designed for the operation department of a shipping
company as a decision making as well as a claims support/ defence tool. Performance
monitoring in technical and financial terms with minimal information required.
Provides optimum passage speed calculation with direct gain/loss calculation and
optimum bunkering ports and schedule with complete analysis and costs differentials.
Complete movements and daily reports with all specific and average figures. Charter
party over/under performance evaluation in actual financial terms, providing complete
defence against claims. Informs management with voyage financial reports and post
voyage analysis.

-- The function of inputting the daily telegrams form the vessel to the system can
be outsourced to our Services, where our data centre receive these
telegrams from the client’s vessel and remotely update the system within a
specified time frame, allowing the client to view updated vessel positions and
consumptions at any point in time.

Dry-Docking Module
Our Dry-docking Module offers the creation of the dry-docking report, the sending
to the various shipyards for quotations, the evaluation of the quotes, the final order
placement and the follow up of the jobs done during the dry-docking.
Has a user friendly interface, utilising the “drag & drop” functionality which is offered
by the Windows.
In one screen the user can select, define and create all that is required for the Drydocking
report generation. When the shipyards receive the files then they will be able
to fill up their quotes and send them back to the office. Also the user will be able to
import the quoted prices from the yards and thereafter from our Supplies
Module to do the yard comparison. All the Dry-docking information will be saved on
separate tables and in that way the user can retrieve historical information.

Supply Cycle
Stores Control System
Application software specially designed for store supply for shipping companies.
Supports departmental division and follow up. Provides automation of the
complete supply cycle (Requisition-Quotation-Order-Delivery-Invoice) without
data transcription in any intermediate stage. Optimizes supply quantity and
supplier selection process. Informs supply department with pending requisitions
per department, critical stores requirements, requisition progress and pending
quotations, orders, deliveries, invoices. Deliveries per department for time
periods, historic prices. Evaluates quantity requirements with automatic units
conversions. Complete inventory with evaluation. Informs management with
moving average cash-flow requirements, covering last six months and projecting
next six.
Spares Parts Control System
Application Software specially designed for spare parts supply and integrated
follow up for shipping and offshore companies. Provides automation of the
complete supply cycle (Requisition, Quotation, Order, Delivery, Invoice) without
data transcription on any intermediate stage. Optimises supply quantities and
supplier selection process. Information is produced for the technical department
and the management. Technical department has full and easy control over
requisition and order status pending quotations, orders, deliveries and invoices.
Also, complete inventory with evaluation and historical prices paid or quoted.
Management has moving average cash-flow requirements covering last six/three
months and projecting next six. Complete cost analysis per system is obtained at
any stage.
Provisions Control System
Application Software specially designed for provisions supply and follow up for
shipping companies. Provides automation of the complete supply cycle.
Requisition, quotation, order, delivery, invoice, without data transcription on any
intermediate stage. Permits grouping per item/category and automatic
substitution. Optimises supply quantities, supplier selection, order allocation and
automatic ordering in accordance with model orders. Information to supply
department with pending requisitions critical supply dates, pending quotations,
orders, deliveries. Deliveries for time period, historic prices and actual/reference
consumption analysis per item/group. Informs management with actual/reference
cost analysis per day and man day. Shifting period cash-flow requirements
covering last six months and projecting next six.
The entire function of creating the Supply Cycle system, including but not
limited to, stores and provisions catalogue creations and Machinery Spare
parts catalogues can be outsourced to our Services in India, where our
data team will collect and harmonise the data before creating them into the
system under appropriate departments and catalogues.

Synchronisation Module
Exchange Rates is an easy to use application and contains all necessary utilities to
record, access and maintain historical and actual exchange rates.

Exchange Rates
Application software specially designed to replicate data from office to vessel and
apply strict transactions control procedures including the verification of business rules
regarding the information received from the vessel. This design aims to guarantee the
accuracy and reliability of the corporate information preventing the crew onboard of
performing setting up work, risking the fleet wide consistency and integrity. Our
synchronisation module is totally independent of the communication media, protocol
and software system used to establish communication between vessel and onshore
locations. This concept offers your company the flexibility to choose the most cost
effective solution in the market depending also on the operational pattern of the
vessels. For example a tank operating at an area where mobile telephony is available
can use it instead of the expensive satellite communication. For a vessel sitting in the
port where the office is located, an updating using magnetic media should be
probably most appropriate. We have the expertise to fine tune any communication
system to our synchronisation module.

Synchronisation Module
Exchange Rates is an easy to use application and contains all necessary utilities to
record, access and maintain historical and actual exchange rates.

ISM Administrator
Our ISM package is designed so as to provide the launch platform of the
company preparation and certification to ISM requirements. It provides the backbone
of the efficient maintenance of the ISM system once the company is certified and
ensures continuity of compliance. The degree of automation provided ensures that
minimum human intervention is required for application the closed - loop principle of
the ISM code. New tools in training and administrator open new horizons not only in
light of the ISM but in the most efficient utilization of a company’s human resources
on board and ashore. The basic structure of the ISM Administrator is consistent with
our Shipmanagement system for office and vessel. A complete and integrated
safety, quality and information system can be built giving the shipping company the
benefits of a unified platform to build its competitiveness.
ISM Manuals Administrator
Version Control - Prior and future Version Generator
- Distribution control - Document oriented structure - Cross-referencing -
Shipboard, Professional and office manual integrated approach - Search capability.
(Optional: basic Approved Manual.)
ISM Checklist Administrator
Flexible specification of checklist items - version
control - Distribution control - Frequency specification - Dynamic form generation
from checklist items. (Optional: Analysis of on board performance of drills and
procedures - Monitoring of safety system - Electronic transfer of forms and
results).
ISM Training Assistant
Preparation of training sessions - Creation of Company
training schemes - Preparation of Quiz - Evaluation of trainees - Multiple choice
interactive trainer - Manual Interactive instructor. (Optional: basic ISM training
package and quiz.).

ISM Operations
Accident Reporter
Recording of accidents and near-misses - Conditions, details
injuries recording - Statistical evaluations - Near miss correlation analysis -
Accident causal analysis - Follow-up of accidents - Documentation control -
Corrective action control - Graphical presentation of statistics.
Safety and Audit Inspection
Flexible definition of inspection items - Scheduling
of inspections per vessel- Planning of Inspector visits - Archiving of inspections -
Recording of Deficiencies. (Optional: Archiving of inspections photos -
Comparative/evolutionary item analysis - Quality/Safety deficiency reporting -
Internal/Statutory audit follow-up).
Drill Administrator
Preparation of applicable drills per vessel type, flag and
trade - scheduling of drills - Record Keeping - Participant recording.
Seminar Administrator
Scheduling of seminars - Allocation of participants -
Record keeping for execution and participation.
Our Services division in India can create the entire ISM manuals of the Client into the
ISM system with all the checks and version control cleanly maintained. ISM
forms are also created and linked into the ISM system.

On-board Systems


On-Board Systems
Our on-board system is designed to provide ship officers with an easy and efficient
tool to handle the majority of their daily administrative work. The system relies on the
“Shore based Shipmanagement” concept. Headquarters are the pivot point where
information is collected. This information is processed in conjunction with company
policy and transferred back to the vessel in the form of instructions, checklists,
manuals and procedures. Our On-Board System creates instantly all the Paper Work
required according to the latest company procedures. All required information is
transmitted back to the headquarters for further processing. Implementing this
unique Danaos concept, you can really create a system that reacts instantly on any
company’s policy change. The system additionally interfaces with machinery
monitoring and bridge equipment as well as with ship-to-shore communication
systems.
Planned Maintenance System
Maintains records of all maintenance activities -
prepares jobs plan for any period - Allows chief engineer to update jobs completed
- Creates electronically job’s cards and the coded mail for the headquarters - Last
maintenance action reporting - Maintenance history reporting - Emergency jobs
handling - Spares usage.
Spare Parts Control System
Automatic creation of spares requisitions - Real
time inventory control - Minimum maximum stock control - Recording of spares to
be repaired - Deliveries handling with automatic inventory update.
Stores Control System
Creates Stores Requisitions - Departmental inventory
control - Minimum Maximum stock control - Deliveries handling - Spot Deliveries.
Provisions Control System
Requisition creation - Inventory control - Minimum
Maximum stock level control - Deliveries handling - Spot Deliveries.
Crewing System
Active crew handling - Crew List preparation according to
different standards - Crew qualifications and certificates handling - License
seaman book and official documents expiry dates.
Master’ s General Account
Procedures payslips for all seaman according to
National and contract - Master Accounts- Cash on board - Allotments - Advances -
Bonded Stores - Telegrams - Overtime etc.
Vessel Operation (Position Telegrams)
Allows officers to electronically fill up
and transmit to the office noon, arrival and departure telegrams. (Optional : Port
events log can be created according to your company and trade standards for
transmission to the office.
Vessel Synchronisation Module
Application software specially designed to
replicate data from vessel to office and apply strict transactions control procedures
including the verification of business rules regarding the information received from
the office and configured for minimum ship to shore data transfer.
ISM Checklist Generator
On-board checklist generation and handling -
Analysis of on-board procedures - Evaluation of safety system on-board -
Electronic transfer of lists.
On Board I.S.M.
Safety manual search print and electronic update - Training
session presentation and quizzes - Transfer of results to headquarters- Scheduling of Drills - Electronic write up and transfer of results.
(Option : Predefined check list and inspection forms fill up and data transfer to office.)

Communications Systems and Shipping-related businesses
 

• Commuincations Software (Messaging and Collaboration Services)
The world of telecommunications is presently going through a period of extraordinary development. New services and technologies constantly generate fresh opportunities especially for shipping industry. In the light of the above background, your telecommunications system will become the basic resource for you to be truly competitive. Since external pressure and competitive threats are growing up, organizations who use technology in innovative ways are better equipped to attack new markets more cost-efficiently and pro-actively than those who do not.

This software is based on the latest technology systems can substantially assist to solve persistent requests of companies, such as :

• Full management and control of their incoming and outgoing messages (Fax,
Telex, Internet-mail, Ship to Shore Communication, Voice-mail, Interoffice-mail,
X-400, Refilers, SMS).

• Automatic Filing and Classification procedures of documents, always according to ISO’s requirements and company’s policy.

• Follow-up of workflow and of process performance.

• Easy search and quick presentation of information as per user’s request.

• Ability to forward information to other authorized users.

• Ability to immediately locate additional information, which is possibly dispersed in other documents and is relative to the initial information requested.

• Remote access via Internet (Remote Info@GATE, Standard Web browser, Wap
enable)

• Direct availability of information to the user wherever he/she is working on.
(inside or outside of the company, at home, during a trip, at the headquarters of a
customer, etc.)

• Multiple security levels and absolute guarantee for top secret information
whenever it is necessary.

• Keep statistics data and facilitate business decision making.

• Minimize movements of company’s files and distribution of endless stacks of paper from one desk to another.

• Decrease waste of precious time

• Reduce communication costs.

Additionally the software has been designed to provide:

• User –friendly interface under MS-Windows environment.

• HTML Editor – prepare, re-edit and transmit Internet e-mails with colour, links,
embedded images, animations and sound.

• Document templates for standard messages.

• Alarm notifications with snooze option, using alert words.

• Open architecture and flexibility.

• Interfacing with other systems and subsystems.

• Support of databases (RDBMS).

• Support of intranets and Internet.

• Utilization of already existing infrastructure.

• Easy upgrade from LAN to WAN.

• Low cost of maintenance, since the software is managed by one Communication Server only.

• 24x7 Customer Support


A Quick Reference of Our Capabilities
Cruise Ships Management Software - Cruise Ship Maintenance Software - Cruise Ship Crewing Software
Crew Payroll Software - Ship Supplies Software - Crewing management & Crew payroll software - Vessel Scheduling Software - Crew Management Software
Offshore Vessel Management Software - PMS software for Rigs - TMSA Software
Risk Assessment Software - Voyage Estimation Software - Laytime calculations Software - Drydocking Software - S&P Database & Software - Marine Purchasing Software
Shipmanagement Software - PMS Software for Offshore vessels - Offshore accounting software - PMS software for ships - TMSA assessment
Bulk carrier chartering software - Tanker chartering software
Maritime Software - Shipmanagement Software - Risk Assessment Software - PMS Software - Marine Shipping Management Software
Offshore Crew Management Software - Offshore Vessel Maintenance Software -
Offshore planned maintenance software
Rig Management Software - Offshore Vessel Risk Assessment Software
PMS software for oil rigs
Shipbroking Software - Bunkering Software - Marine Crewing Software - ISM Software - TMSA software - Ship Management Software - Shipping Software
Marine Software - Marine Accounting Software - Chartering Software - Operations Software - PMS Software for ships, vessels - Email software for shipbrokers

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Tel : +65 96735240 Fax : +65 62346505 Email : mail@norcomms.com